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Internal Quality Assurance (IQAC)
1. Role of the Coordinator
The role of the coordinator of the IQAC is crucial in ensuring the effective functioning of all the members. The coordinator of the IQAC may be a senior/competent person with experience and exposure in quality aspects. She/he may be a full-time functionary or, to start with, she/he may be a senior academic /administrator entrusted with the IQAC as an additional responsibility. Secretarial assistance may be facilitated by the administration. It is essential that the coordinator may have sound knowledge about the computer, data management and its various functions such as usage for effective communication.
2.Responsibilities of IQAC
The IQAC will be the internal mechanism for planning, guiding and monitoring Quality Assurance (QA) and Quality Enhancement (QE) activities of the institute. It will be a facilitative and participative organ, which becomes a driving force for ushering in quality by working out intervention strategies to remove deficiencies and enhance quality. Its initiatives will be directed towards future and will rely on the transformation model of change by creating the necessary organizational culture.
The core responsibilities of IQAC will include the following:
IQAC will work towards standardization of activities and processes and strive for continuous improvements in standards and their achievement.
It will promote measures for institutional functioning towards continuous quality enhancement through quality culture and establishment of best practices.
It will help to develop a sound basis for decisions required for improving institutional functioning and the building of an organized methodology of documentation
It will establish procedures and modalities to collect data and information on various aspects of institutional functioning for enabling easier and faster decision making
It will seek to achieve quality improvement by focusing on human resource development through education and training, which will help people do their job better.
It will enhance quality awareness within the institution and establish the credibility for external accreditation.
It will also work towards ensuring heightened level of clarity and focus in institutional functioning towards quality enhancement
It will bring about greater coordination among various departments and activities of the institution and institutionalization of all good practices
IQAC will coordinate the creation of an exclusive window on the college website to regularly inform the stakeholders about all its initiatives and make available all the relevant, reports, documents, templates and data.
Operational Features of the IQAC
Quality assurance is a by-product of ongoing efforts to define the objectives of an institution, to have a work plan to achieve them and to specify the checks and balances to evaluate the degree to which each of the tasks is fulfilled. Hence devotion and commitment to improvement rather than mere institutional control is the basis for devising procedures and instruments for assuring quality. The right balance between the health and growth of an institution needs to be struck. The IQAC has to ensure that whatever is done in the institution for “education” is done efficiently and effectively with high standards. In order to do this, the IQAC will have to first establish procedures and modalities to collect data and information on various aspects of institutional functioning. The coordinator of the IQAC will have a major role in implementing these functions. The IQAC may derive major support from the already existing units and mechanisms that contribute to the functions listed above. The operational features and functions discussed so far are broad-based to facilitate institutions towards academic excellence and institutions may adapt them to their specific needs. The institutions need to submit yearly the Annual Quality Assurance Report (AQAR) to NAAC by end of September every year positively. A functional Internal Quality Assurance Cell (IQAC) and timely submission of Annual Quality Assurance Reports (AQARs) are the Minimum Institutional Requirements (MIR) to volunteer for second, third or subsequent cycle’s accreditation. During the institutional visit the NAAC peer teams will interact with the IQACs to know the progress, functioning as well as quality sustenance initiatives undertaken by them.